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--- usage_regulations [11.08.2016 - 12:19] – [Usage regulations] rpalmisano
+++ usage_regulations [08.04.2021 - 07:24] (current) – rpalmisano
@@ Line 1: / Line 1: @@
 ====== Usage regulations ======
-//Dec. 18th, 2012//
+//February, 2017//
 The OICE is a nonprofit organisation and is open to scientists at the conditions laid out below. External usage is, in general, possible.
-  - Owners who contribute equipment to the pool do not have to pay for the usage of their own devices.
+You can download a pdf of the {{:2021_oice_prices_and_usage_regulations.pdf|}}
-  - Owners who contribute equipment to the pool pay 50% of the usage fee for other devices until the equivalent usage time is reached that has been assigned to the contributed equipment at the OICE. After this time, the full usage fee will be charged.
-  - Users who did not contribute equipment for the pool pay the full usage fee.
+  * 1.	Owners who contribute equipment to the pool do not have to pay for the usage of their own devices.
-  - Maintenance and repair of pool equipment will be organised and financed by the OICE pro rata to the respective usage time. Individual participation in repair costs depending on the age of the device will be negotiated upon inclusion of the equipment into the pool
+  * 2.	Owners who contribute equipment to the pool pay 50% of the usage fee for other devices until the equivalent usage value is reached that has been assigned to their contributed equipment. After this time, the full usage fee will be charged.
-  - The core usage hours are from Monday to Friday from 8 a.m. to 6 p.m. During this time, 100% of the standard hourly rate will be used as a calculation basis.
+  * 3.	Users who have not contributed equipment for the pool pay the full usage fee.
-  - During other times, 75% of the standard hourly rate will be used as a calculation basis.
+  * 4.	Maintenance and repair of pool equipment will be organised and financed by the OICE pro rata to the respective usage time. Individual participation in repair costs depending on the age of the device will be negotiated upon inclusion of the equipment into the pool
-  - Long-term measurements during the night from 9 p.m. until 7 a.m. will be charged with 25% of the standard hourly rate under the condition that at least 6 hours were calculated at 75% - 100%. Individual pricing for long-term measurements can be negotiated upon special request.
+  * 5.	The core usage hours are from Monday to Friday from 8 a.m. to 6 p.m. During this time, 100% of the standard hourly rate will be used as a calculation basis.
-  - Cancellations are free until 24 hours prior to the agreed usage period. If a booking is cancelled less than 24 hours in advance, 50% of the standard hourly rate will be charged. Should another user book the device during the cancelled usage period, the compensated hours will not be charged for. Cancellations of bookings for contributed devices are always free, but the usage period will remain in the booking system and count towards the total usage time.
+  * 6.	During other times, 75% of the standard hourly rate will be used as a calculation basis.
-  - The time credits earned on contributed equipment are valid for a maximum of 12 months after withdrawal from the pool but cannot exceed total time of the equipment being part of the OICE pool.
+  * 7.	Long-term measurements during the night will be charged with 75% of the standard hourly rate. Individual pricing for long-term measurement can be negotiated upon special request.
-  - The usage of contributed devices has to be documented via the booking system.
+  * 8.	Cancellations are free until 24 hours prior to the agreed usage period. If a booking is cancelled less than 24 hours in advance, 50% of the standard hourly rate will be charged. Should another user book the device during the cancelled usage period, the compensated hours will not be charged for. Cancellations of bookings for contributed devices are always free, but the usage period will remain in the booking system and count towards the total usage time for cancellations with less than 24 hour notice.
-  - The usage time for contributed devices and pool devices is documented and invoiced every two months. Invoices always show the actual usage time.
+  * 9.	The time credits earned on contributed equipment are valid for a maximum of 12 months after withdrawal from the pool but cannot exceed total time of the equipment being part of the OICE pool.
-  - An initial trial session (CFU) for students is provided for free (< 3 hours).
+  * 10.	The usage of contributed devices has to be documented via the booking system.
+  * 11.	In case of over-bookings, we will decide on the basis of the nature of samples/experiments, time constraints (e.g. manuscript deadline) by the projects, previous documented (publications, conference contributions e.g.) outcomes, how to co-ordinate the use of the particular system.
+  * 12.	The usage time for contributed devices and pool devices is documented and invoiced every two month. Invoices always show the actual usage time.
+  * 13.	Each new user for non-contributed equipment is charged with 100€ initial service and instruction fee. Each project is granted one trial session (< 3 hours) for free.
+In  general  the  real  usage time  will  be  billed.  However,  bookings  under  1  hour  are  not  possible.  The multi-photon DeepSee device requires an initial booking time of 2 hours.
+The OICE executive board reserves the right to adjust the usage cost on the annual basis.
 ===== The OICE provides the following services to contributors of pool equipment: =====
@@ Line 27: / Line 34: @@
   * Manufacturer contact regarding maintenance and repairs for all devices in the pool.
   * Basic usage introduction to the particular device for new users.*
-  * S2 zugelassenes Labor für Präparation (Workbench, Inkubation, kurzfristige Probenlagerung)
   * GenTech S2 approved laboratory for sample preparation (workbench, incubation, short-term sample storage)
   * In selected cases a scientific cooperation with the CFU / ERU / MPL / Fraunhofer IIS is possible under co-authorship
@@ Line 39: / Line 45: @@
 Groups contributing a device to the OICE pool are granted a limited early bird allotment for members of the respective group. Seminar fees, if applicable, will be reduced by 50 % for those participating from contributing groups.
-Since the OICE is financed from several resources, an acknowledgement is necessary for publications of images or data resulting from work at the OICE, e.g. with the phrase: //Microscopy was performed in the Optical Imaging Center Erlangen (OICE).//
+===== Co-Authorship & Acknowledgements =====
+Since OICE is financed from several resources, an acknowledgement is mandatory for publications of images or data resulting from work or support by members of staff at OICE, e.g. with the phrase:
+//Microscopy/Image analysis was performed with the support of the Optical Imaging Centre Erlangen
+(OICE) and NAME of MEMBER of STAFF.//
+OICE staff can also be engaged in scientific collaborations, leading to co-authorships according to the DFG guidelines for good scientific practice. //Manuscripts that contain whatever data or support by OICE, need to be made available to the Head of OICE before submission for publication or public presentation (with sub-sequent publication), according to DFG advice.//
 ===== Liability: =====
-By using services provided by the OICE, every group leader / user agrees to the following liability rules:
+By using services provided by the OICE, every group leader/user agrees to the following liability rules:
-Equipment damage not resulting from normal wear and tear of parts at the end of their respective average life time, i.e. damage caused by users due to improper use will be repaired at the cost of the responsible principal investigator account. Every user is obligated to test the booked equipment for its proper function prior to starting his or her session. If improper function is found during this initial checkup, the user immediately has to submit an incident report or advise a member of staff about the issue in person. If improper function is found at OICE pool equipment without an according incident report or personal notice, the last user of the device will be held responsible for the damage.
+Equipment damage not resulting from normal wear and tear of parts at the end of their respective average life time, i.e. damage caused by users due to improper use will be repaired at the cost of the responsible principal investigator account. Every user is obligated to test the booked equipment for its proper function prior to starting his or her session. If improper function is found during this initial checkup, the user immediately has to submit an incident report or advise a member of staff about the issue in person. If improper function is found at OICE pool equipment without a corresponding incident report or personal notice, the last user of the device will be held responsible for the damage.
+If working under S1 or S2 conditions, the PI remains responsible for the supervision of his/her employees regarding health and safety regulations.